MCEA 2021 Convention - NEW DATE & DETAILS

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Hello MCEA members,

Below is the text of the mailing that you will be receiving regarding the 2021 MCEA Convention. A digital copy of the full mailing is also attached to this post so that you may download and use the forms required to submit officer nominations and bylaw amendments.  

 

 

Biennial Convention, 2021

Maryland Classified Employees Association

 

Preamble

 

To:                   All MCEA Members

From:              MCEA Board of Directors

Subject:           MCEA 2021 Convention, Friday, December 10, 2021, 9am—3:30pm

Location:         MCEA Office
                        7127 Rutherford Rd.
                        Windsor Mill, MD 21244

 

 

The MCEA Board of Directors, in recognition of the ongoing problems presented by the COVID-19 pandemic, voted to postpone the 2021 MCEA Biennial Convention, originally scheduled Saturday, October 9, 2021. This was decided also to ensure fuller and greater participation of the whole MCEA membership. Additionally, the Convention Committee has made some accommodations to our timeline and procedures to ensure a fully democratic process.

 

In this packet, you will find all necessary documents, detailing logistics and procedures of the convention, nomination of officers, officer elections, and bylaw amendments. Also included are documents for reference: 1.) the current MCEA bylaws as approved at the 2020 Convention, and 2.) the recommended amendments to the 2018 bylaws for consideration at the 2020 Convention. These are included to provide full historical context regarding the evolution of the MCEA bylaws.

 

For those who cannot attend the convention in part or in full, there are several ways to participate and exercise their full rights as an MCEA member.

 

A membership roster will be used by staff and volunteers to verify your membership upon presentation of a proper photo ID.

 

Table of Contents

 

  1. Convention agenda
  2. Convention registration form
  3. Convention standing rules
  4. Election and nomination procedures
    1. Officer nomination form
  5. By-law amendment proposal procedures
    1. By-law proposal form
  6. Reference documents
    1. Current MCEA Bylaws as of August 29, 2020
    2. Proposed amendments to the 2018 MCEA Bylaws

                                  

Agenda for Biennial Convention, 2021

Maryland Classified Employees Association

 

Friday, December 10, 2021

  • 8:00 AM – Registration begins (Light breakfast available)
  • 9:00 AM – Invocation
  • 9:15 AM – Opening song
  • 9:25 AM – Introduction of guest speakers
  • 9:30 AM – Guest speakers
  • 10:15 AM – President’s address
  • 10:45 AM – Committee reports
    • Budget
    • Bylaws
    • Convention
    • Election
  • 11:30 AM – President’s report
  • 12:00 PM – Lunch
  • 1:00 PM – Introduction of bylaw proposals
    • Debate, amendment, and approval
  • 2:00 PM – Introduction of candidates
  • 2:30 PM – Special presentations and announcements
  • 3:00 PM – Announcing elections results
  • 3:15 PM – Swearing-in ceremony
  • 3:30 PM – Adjournment

 

Please reserve the following day, Saturday, December 11, 2021, starting at 9 AM, to complete any unfinished business. Light refreshments will be available.

 

 

 

 

 

 

 

 

 

 

Convention Registration Form

Maryland Classified Employees Association

 

To register for the MCEA Annual Convention on Friday, December 10, 2021, please complete the following registration form.

 

First name _________________________ Last name ___________________________

Email address _________________________________________________________

Home phone _______________________ Cell phone ___________________________

Street address _________________________________________________________

City _____________________________________ State __________ ZIP __________

Shirt size __________________________  Chapter ____________________________

 

Please mail this form and a check made out to MCEA for the $10 registration fee to:

MCEA
Attn: Convention registration
7127 Rutherford Rd.
Windsor Mill, MD 21244

 

For any questions, please contact Andrew Mayton at amayton@mcea.org or 443-286-0520.

 

 

 

 

 

 

 

Convention Standing Rules

Maryland Classified Employees Association

 

  1. To speak, a member shall rise and wait to be recognized by the Chair.
  2. A member, having been recognized by the chair, shall:
    1. state their name and chapter,
    2. address only the Chair,
    3. and speak no longer than two minutes.
  3. No member shall speak more than twice to the same question.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Election Procedures

Maryland Classified Employees Association

 

  1. Constitution and Bylaws

 

The nomination and election of the MCEA Officers will be conducted in accordance with the MCEA Bylaws dated August 29, 2020; and the Labor-Management Reporting and Disclosure Act of 1959, as amended.

 

  1. Term of Office

 

The officer(s) elected will serve until the MCEA Convention in October, 2023; installation of officer(s) will occur on within a month of the announcement of elected officers.

 

  1. Candidate Eligibility Determinations

 

The Election Committee will review MCEA dues records to determine the eligibility of all nominees. Eligible nominees will be notified of the eligibility, mailed a copy of these rules, and asked how they wish their names to appear on the ballot. Ineligible nominees will be advised of the reason(s)they are not eligible to run for office.

 

  1. Nominating Candidates

 

Starting November 3, 2021, any member in good standing may submit a candidate nomination to the Elections Committee either digitally (elections@mcea.org) or by physical mail to the MCEA office in a sealed envelope, addressed to the Elections Committee. The nominations period closes December 3, 2021.

 

Pursuant to MCEA bylaw Article IV, Section 3A, current officers have not yet served their full two years in office. As such, the election will be for vacant positions only: Vice President and Secretary.

 

  1. Informing candidates

 

The Election Committee will send via electronic and first-class mail to all eligible candidates a packet that contains these election procedures and information about the election procedure.

 

  1. Candidate Biography

 

Each candidate may submit to the Election Committee no later than December 3, 2021, a one paragraph biography for publication on the MCEA website and posting at the MCEA office in advance of the election. Candidate bios shall contain information concerning the candidate’s qualifications and vision for MCEA and shall not contain any reference to internal union business.

 

  1. Inspection of Membership list

 

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Each candidate may inspect (not copy) the MCEA membership list once within 14 days prior to the election. No candidate is entitled to receive a copy of the list. The membership list will be available for inspection at the MCEA office during normal business hours.  Any candidate who wishes to inspect the list should contact the Election Committee by contacting Sylvia Hicks, 240.216.1118.

 

 

  1. Campaign Restrictions

 

Federal law prohibits the use of any union or employer funds to promote the candidacy of any person in a union officer election. This prohibition applies to cash, facilities, equipment, vehicles, office supplies, etc., of MCEA and any other union, and of employers whether or not they employ MCEA members. Union officers and employees may not campaign on time paid for by the union. Federal law also provides that candidates must be treated equally regarding the opportunity to campaign and that all members may support the candidates of their choice without being subject to penalty, discipline, or reprisal of any kind.

 

  1. Voter Eligibility

 

Active and retired members in good standing are eligible to participate fully in all activities of MCEA. A member shall be considered a member in good standing so long as payroll deduction for MCEA dues is authorized, or, instead of payroll deduction, a member has paid his or her dues. Pursuant to the MCEA Bylaws, Article IV, Section 3, the votes of retired members shall be weighted at one vote per 5 retired members’ vote.

 

  1. Election Notice

 

A notice of election will be mailed and emailed to the last known home address and email address of each MCEA member on or about November 1, 2021. Election notices will also be posted at the MCEA office, as well as on the MCEA website.

 

  1. Voting

 

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The election of the MCEA Officers will be conducted by in-person secret ballot submission. The election will take place during the MCEA 2021 Convention, with the balloting open during the hours of the convention. For those unable to attend the convention in full or in part, absentee ballots may be brought physically to the MCEA office in a sealed envelope during normal business hours starting December 3, 2021. Absentee ballot forms will be available on the MCEA website starting December 3, 2021. Absentee ballot forms shall not contain any identifying information of the voter. The voter’s identifying information shall only be on the return address of the sealed envelope, which will be removed prior to submission to the Elections Committee. The ballot tally is immediate upon close of the election, with a manual tally to take place if necessary to confirm the number of votes of retired members. The process may be attended by the candidates and will take place during the MCEA convention.  A certification of the ballot count and election results will be completed at the end of the tally.

 

  1. Elections Results

 

The Election Committee will promptly publish the election results.

 

  1. Election Records

 

The MCEA President is responsible for maintaining all nominations and election record for at least one year after the election, as required by federal law.

 

  1. Protests

 

Any member in good standing may protest the conduct of the election within 10 days after election results are posted.

 

Any disputes regarding elections shall be investigated by the Elections Committee and the results of the investigation reported to the Board.

 

 

The above rules are not all inclusive. Additional election rules or clarifications may be issued by the MCEA Election Committee as needed during the election period.

 

 

 

Issued by: MCEA Elections Committee

Date: November 1, 2021

 

MEMBERS:               Sylvia Hicks

                                    Tamara Byrd

                                    Michael Brown (deputized)

                                    Andrew Mayton (deputized)

 

 

 

 

 

Officer Nomination Form

Maryland Classified Employees Association

 

Instructions: Once completed, this nomination form should be sent via Certified Mail to: “MCEA Headquarters, Attn: Officer nomination, 7127 Rutherford Rd., Windsor Mill, MD 21244.”

Your information:

First name ____________________________ Last name ________________________________

Email address __________________________________________________________________

Home phone ___________________________ Cell phone _______________________________

Street address __________________________________________________________________

City _____________________________________________ State __________ ZIP __________

Chapter __________________________________________________________ Active / Retired

Who you are nominating:

First name ____________________________ Last name ________________________________

Email address __________________________________________________________________

Home phone ___________________________ Cell phone _______________________________

Officer position _________________________________________________________________

 

Affidavit of eligibility:

I hereby affirm, under penalty of perjury, that I am an MCEA member in good standing and eligible to nominate officers and vote in MCEA elections.

Signature: __________________________________________ Date: ______________________

 

 

By-law Amendment Procedures

Maryland Classified Employees Association

 

  1. Constitution and Bylaws

 

The procedure of proposing, debating, and approving by-law amendments will be conducted in accordance with the MCEA Bylaws dated August 29, 2020; and the Labor-Management Reporting and Disclosure Act of 1959, as appropriate and amended.

 

  1. Process of submission

 

Members in good standing may submit proposals of by-law amendments with the attached form for by-law amendment proposals beginning Wednesday, November 3, 2021. These may be submitted to the by-law committee, either digitally (bernicerbrown@icloud.com) or by mail to the MCEA office, by November 10, 2021. The by-law committee will then publish these on the MCEA website and post them at the MCEA office. Members in good standing may also submit proposals at the convention so long as they are submitted on the attached form.

 

  1. Process of debate and approval

 

By-law amendment proposals shall have the appropriate amount of time for debate and amendment at the MCEA convention. Proposals submitted at least thirty days before the convention require a majority vote to pass. Proposals submitted at the convention require a three-fourths vote to pass.

 

  1. By-law Amendment Results

 

The resulting by-laws will be published on the MCEA website and will be available at the MCEA office during normal business hours within a month following the MCEA convention. An explanatory document of the amendments will be available upon request.

 

  1. Voter Eligibility

 

Active and retired members in good standing are eligible to participate fully in all activities of MCEA. A member shall be considered a member in good standing so long as payroll deduction for MCEA dues is authorized, or, instead of payroll deduction, a member has paid their dues. Pursuant to the MCEA Bylaws, Article IV, Section 3, the votes of retired members shall be weighted at one vote per 5 retired members’ vote.

 

The above rules are not all inclusive. Additional election rules or clarifications may be issued by the MCEA Election Committee as needed during the election period.

 

Issued by: MCEA By-laws Committee

Date: November 1, 2021

 

MEMBERS:               Bernice Brown

                                    John Prince

                                    Michael Brown (deputized)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MCEA By-Law Amendment Proposal Form

Please use the following form to submit by-law amendment proposals to the MCEA Convention.

Name: _____________________________________ Chapter: __________________ Date: _______________

Active or Retiree Member: _________________ Mobile #: _________________ Home #: ________________

Home address: _____________________________ City: _________________ State: ________ ZIP: ________

Current by-law language:

Amend by adding and/or deleting:

If adopted, will read:

 

 

 

Rationale for amendment proposal: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Signature: ______________________________________ Date: ______________